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Budgets and Contracts Office

The Budgets and Contracts officeworks in cooperation with principal investigators, industry and non-industry sponsors, and the Office of Contracts Management to develop, negotiate and execute comprehensive and compliant budgets/contracts for all types of clinical trials.

The department handles a wide range of responsibilities relating to the budget “pre-award” functions, including:

  • Budgets for clinical trial portion of grants in collaboration with department housing grant
  • Budgets for investigator-initiated protocols seeking funding from industry (LOIs)
  • Budget revisions due to protocol amendments or other changes
  • Outgoing subcontracts/budgets for multicenter trials
  • Contract language review and negotiation with sponsor of payment and operations terms
  • Submission of RAC applications for underfunded studies
  • Billing Plan/FACTr submissions, and coordination with OCM and Dept of Finance
  • Facilitation of contract execution process
  • Tracking budget/contract status in OnCore throughout start-up process
  • Completing OnCore financial console with budget information to support the “post-award” finance department
  • Requesting new center and D&H numbers for all clinical trials
  • Serving as subject matter experts on budget and billing questions
  • Start-up metrics reporting


For more information, contact:
Susan Mills
Sr. Financial Analyst
susan.mills@vanderbilt.edu
(615) 875-9977